Managed IT Support - Microsoft Word or Google Docs: Balancing Powerful Features with Seamless Cooperation
Just how much do you need out it solutions for manufacturing of a word processing program? With Microsoft Word or Google Docs, it depends on what you are trying to accomplish.
When considering whether your business should use Microsoft 365 or Google Workspace, the difference in between each's data processing applications might be the make or break aspect.
Microsoft Word and Google Docs both act as cloud-connected writing centers, but the importance of your files might form your decision.
As users will see throughout M365 and Workspace, the difference between desktop and web apps is about balancing some of Microsoft's deeper features and Google's concentrate on partnership.
In this post, we will take a look at the differences in between Word and Docs, breaking down how the benefits and downsides of each could affect your workflow.
Prices
Microsoft 365 and Google Workspace are priced per user, per month, and have various tiers of prices. As it relates to Word and Docs, the distinction in tiers usually only affects storage area and availability of the Word desktop app.
The desktop apps are not offered through Microsoft's Business Basic strategy ($ 5/user/month), so users at that level will need to be satisfied with Word Online.
Microsoft offers its apps for as low as $8.25/ user/month, however users then lose out on other functions like Microsoft Teams, SharePoint, and Exchange Online.
Every Google Workplace subscription comes with all its web apps. Google does not have downloadable desktop apps, and all must be run out of a web browser.
A grid revealing the costs and storage capabilities of Microsoft 365 and Google Workspace
Text documents are not it services for education most likely to make much of a damage in your total storage, except possibly on Google's starter plan with only 30 GB of drive storage.
One TB of space on Microsoft's most affordable offering would be more than enough to house all of your Word files and plenty more.
Overall, the features throughout it solutions for healthcare both M365 and Workspace will figure out which among these costs works for you.
Features
Not every business needs thorough functions for writing files, but if you use your word processor to write more than one-page reports, there is an opportunity you will.
Google Docs is an excellent application for college students who wish to be able to compose basic documents with little formatting that they can access from anywhere they have an internet connection.
Anything more than that, and Docs does not compare the power of Word. Everything boils down to if Docs suffices.
Docs does have some functions that Word online does not, like the ability to modify text styles that you utilize consistently, as well as an insertable tabulation.
The desktop variation of Word has all the features missing from its online offering, suggesting they need to be included after the collective aspect of the document is ended up.
Google's offering does not allow for specific modifications to paragraph spacing or paragraph marks at all.
Word likewise has a deep library of design templates that assist to create the most aesthetically striking files you can. This makes style basic, as the user only requires to replace placeholder text and images, and input brand colors.
With the help of artificial intelligence, Word Ideas will utilize all its additional features to help users produce the best file possible. This includes the design and writing in overall.
Ideas may suggest a header format rather of manually bolding and centering text. Text recommendations may be to get rid of lingo or abbreviations in favor of clearer wording.
Think about this as the next generation of spellcheck, as it does more than simply appropriate grammar, making your voice clearer.
Maybe most significantly, Word and its desktop apps offer functionality throughout platforms. Those using Microsoft 365 can easily incorporate their PowerPoint slides, Excel sheets and graphs, and other media from the M365 suite into their documents, and vice versa.
Furthermore, when documents reach a certain length, like in the case of research study or manuscripts, Google Docs ends up being weighed down. Word is more adept at managing long-form documents without lag.
Thinking about that numerous organizations are already using versions of Microsoft applications, this enables much better crossover when dealing with other business.
M365 users will likely have fewer concerns opening files from other business, a million of which likewise use Word worldwide.
When it pertains to features, Word and all of Microsoft 365 will take the crown.
Desktop apps have the capacity to house far more functions than a web app, and that can be seen across M365 and Workspace as a whole.
Partnership
The applications within Microsoft 365 were developed as private, fully formed programs, with the ability of online partnership included later in their life. On The Other Hand, Google Workspace was built with collaboration in mind, leaving a few of the heftier functions behind.
Both offerings can be modified by several individuals simultaneously, conserving to the chosen drive practically immediately.
Word lags a little in comparison to Docs, particularly when working out of the desktop app. Initially, it was not possible to send a collective link in Word online, however that function has actually given that been added.
It is likewise easier to share files quickly through Docs, and the ability to change permissions for other users appears immediately when attempting to share.
That feature is just a bit harder to reach with Microsoft, and you need to conserve the file to OneDrive to avoid versioning issues.
While the space isn't as big as some will make it seem, Google Docs is certainly better for working together within business. It is essential to keep in mind that you might encounter compatibility problems with other companies that do not use Docs. Though Google has said it will roll out compatibility with Microsoft documents given that the launch of their web apps, they are yet to provide on that pledge.
Given that collaboration has been a centerpiece during COVID-19, expect both suites to continue to focus on growing in this area.
Decision
So, just how much does an organization requirement in their word processing program? It depends on the strength of your files.
If you typically just take notes or write brief internal documents, it might behoove you to make the most of the collective elements of Google Docs.
If your company exports longer manuscripts for proprietary research study or utilizes extremely particular format, you'll absolutely require Microsoft Word. If your service is sending documents to other organizations, Word and 365 needs to ensure compatibility.
Bear in mind that the word processors are just one piece of the Microsoft 365 and Google Workspace productivity suites.
It is most likely that you are not making your decision based solely on these applications, however the functions discovered on Word might be definitely needed and force you towards M365.
IT Support Guys has leveraged the power of Microsoft 365 given that 2008 when it was still called Business Productivity Online Suite (BPOS), and we have continued our partnership up until the present day.